Do more good with less time on bill pay
Keep your nonprofit’s accounts payable automated in one place, with a clear record of your approvals. It’s the kind of trail your board, funders, and auditors expect.
Nonprofit financial management software
Automate accounts payable and bill pay for your nonprofit.
From program vendors and event contractors to office rent and insurance—Melio automates accounts payable for nonprofits and other 501(c)(3) organizations, so a lean team isn’t buried in bill pay.
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How Melio solves accounts payable for nonprofits
Balance grant funds and vendor bills
Nonprofits manage grant payments with uneven disbursement schedules, while vendors bill monthly. Pay by card* to boost float, so you’re not paying a vendor late or dipping into your operating reserve.
Nonprofit vendor payments your way
Event venues, caterers, printers, IT contractors, partner organizations. Your vendors don’t need a Melio account to get paid. They’ll get a bank transfer, wire, check, or single-use virtual card, and you pay by bank transfer or card.
Stay compliant with your board’s rules
Set approval thresholds by amount and assign roles, so your executive director or treasurer signs off on larger payments while routine bills keep moving. Staff can submit bills without accessing bank accounts.
Keep 1099 contractors organized
Nonprofits rely on contractors, from program facilitators to IT support. That means W-9 collection and a 1099 to file, every time. Melio tracks contractor payments and stores W-9s in one place to keep it simple.
Built to automate AP for nonprofits
Melio dashboard
See nonprofit vendor payments, approvals, and upcoming bills across your programs in one place.
Contact list
Keep vendors, contractors, and partner organizations together, without digging for payment details.
Pay in parts
Split bills into multiple payments and payment methods.
Global payments
Pay program partners and vendors overseas from the same dashboard as your local vendors.
Recurring payments
Schedule monthly costs like office rent and service contracts in advance, and save time every month.
Accounting sync
Bill payment for nonprofits that auto-syncs everything to QuickBooks, Xero, or NetSuite.
Secure & compliant
We reduce the risk of fraud by using automated solutions to flag high-risk transactions and activity.
Customer support
Our team of local experts is always here to help with your business payments.
What our customers have to say
Genesee Valley Milling Corporation
"As a small company, Melio provides us with a reasonably priced solution for conveniently facilitating payments. We especially appreciate the user-friendly online platform, which is easy to navigate." Jodi Turner, Office Manager
FAQ for nonprofits
Start by getting bills out of inboxes and into one place: forward them to your Melio Pay inbox, upload a file, or snap a photo.
Each bill then routes to whoever needs to approve it, gets scheduled to be paid by bank transfer or card and syncs back to QuickBooks, Xero, or NetSuite once it’s paid.
Nonprofits can run this with an operations manager or executive director handling payments alongside everything else, and the approval record builds itself as you go.
You can pay any vendor or business bill related to your nonprofit. Here are some examples:
Office space
Catering
Wifi
Phone
Accounting & bookkeeping
Advertising (on Facebook or Google)
Insurance
Venue rental
Freelancers
Melio is for payments to businesses and organizations, including freelancers and 1099 contractors, rather than personal payments to individuals. See the full list of what you can and can’t pay with Melio.
Yes. Melio tracks what you’ve paid each contractor across the year and stores their W-9 alongside it, whether that’s a grant writer, a program facilitator, or an event photographer. That means preparing 1099s at the end of the year is just checking a list rather than rebuilding one from bank statements.
Set approval workflow thresholds by payment amount and assign roles to each person. Routine bills can go through with an operations manager’s sign-off, while anything above your threshold routes to the executive director or treasurer. Each approval is recorded, so when the board or an auditor asks who authorized a payment, the answer is already there. It’s another process you can automate for your nonprofit’s accounts payable.
Here are a few ways you can add and pay bills on Melio:
-Take a photo
-Upload a file
-Connect with QuickBooks, Xero, or NetSuite
-Forward invoices directly to your Melio Pay inbox
Yes, accounts receivable is included in your Melio plan but the payer must be a business or organization. If you invoice corporate sponsors, hold fee-for-service contracts with agencies or other nonprofits, or rent out space for events, you can send invoices with a payment link built in. Your customer pays by bank transfer or card without needing a Melio account.
Melio is PCI DSS compliant and uses advanced monitoring to flag high-risk transactions. Approvals and payment history are recorded, which helps when your board or auditors review how funds were spent. More on how Melio keeps payments secure.
With Melio, your organization can pay one way and your vendor still gets paid the way they want. It doesn’t matter if you pay by bank transfer or your card, we send a secure check on your behalf.
