Manage cash flow and reimbursements
Practices can wait weeks to be reimbursed by insurers, while medical suppliers expect payment in 30 days. Pay your vendors with your card for float, or spread it out with Pay Over Time.1
Automated accounts payable for healthcare businesses.
From medical suppliers and equipment vendors to insurance premiums and staffing agencies, we’ve got you covered. Pay them all from one place, without worrying about paper bills and logging in to multiple systems for AP and AR.
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How we serve accounts payable for healthcare
Vendors get paid their way
Medical equipment leases, billing services, and your EHR subscription. Vendors don’t need a Melio account; they choose ACH, wire, or check, and you pay with card2 or ACH.
Automate the AP workload
Melio captures bills automatically, routes them for approval, and syncs both ways with QuickBooks, NetSuite, or Xero. Keep your books current without manual entry, or or hiring new staff.
Secure the way you pay
Melio is PCI DSS compliant and flags high-risk transactions automatically, for peace of mind. Healthcare payments deserve the same level of security as your patient information does.
Keep payments in your palm
Approve payments, schedule bills, and check what’s going out this week from our mobile app. It’s so easy, you can do it between patients or on the way home from the office at the end of the day.
Health also comes first for your finances
Pay in batch
Schedule multiple payments at once, in a few clicks, and save valuable time on bill pay.
Secure checks
Medical equipment vendor only accepts checks? Pay by card or ACH bank transfer and we’ll send a check.
Melio dashboard
See all your healthcare payments’ AP and AR and manage everything from one place.
Combine payments
Multiple bills from the same medical supply company? Pay them in one transaction to cut extra fees.
Partial payments
Split a large equipment bill across multiple payments and methods while you wait for reimbursement.
Secure & compliant
We reduce the risk of fraud by using automated solutions to flag high-risk transactions and activity.
Manage bills on the go
Run your business on the go with the Melio app. Pay vendors and get paid wherever your day takes you.
Approval workflows
Assign roles and permissions to digitize your approval workflow while you stay in the know.
This is why our customers choose Melio
Patriot Welding Supply
“The amount of time that Melio saves me is invaluable. It gives me more time to spend with the customers.” Jenny Hernandez, Co-founder
Latitude Bookkeeping Services
“One of the biggest benefits in Melio is in simplifying the process of paying bills from beginning to end.” David Perry, Founder
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FAQ for healthcare businesses
Healthcare businesses automate AP with Melio to pay most business bills and expenses: medical equipment vendors and lessors, medical supply distributors, EHR and EMR providers, medical billing services, insurance premiums, locum and staffing agencies, IT support, linen and cleaning services, rent, and utilities. Check out the full list of everything you can pay with Melio.
Start by adding your bills to Melio: forward them to your Melio Pay inbox, upload a file, snap a photo, or use one of our integrations.
From there, route each bill to whoever needs to approve it with our approval workflows, then schedule payment by bank transfer or card, according to your your cash flow needs. Payments sync back to QuickBooks Online, Xero, or NetSuite automatically.
Yes, Melio supports accounts receivable for business-to-business invoicing. If you bill other businesses you can send branded invoices with a payment link built in.
That can include an employer you provide occupational health services to, a school district or sports club you hold a contract with, a practice you do locum work for, or a practitioner you sublet a room to— Your customer pays by bank transfer or card without needing a Melio account, and you choose who covers the card fee. It’s included in your Melio plan and syncs to QuickBooks alongside your vendor payments, so money in and money out sit in one place.
Pay your vendor now and repay on a schedule that fits your billing cycle, either with Pay Over Time or by paying with your card and settling on your next statement. Your vendor gets paid on time either way, which is what protects the relationship. You’re not choosing between ordering supplies and waiting on an insurer.
Melio syncs both ways with QuickBooks Online, Xero, and NetSuite. Vendor payments land in your books without manual entry and your reconciliation stays clean. Connect it once under Settings > Accounting Software Sync. Other integrations are available too.
Melio is PCI DSS compliant and uses automated monitoring to flag high-risk transactions before they leave your account. More on how we keep your payments secure.
No problem. With Melio, you choose how to pay and your vendor still gets paid their way. If your vendor wants to receive a check, you can pay by ACH bank transfer or with your card and we’ll send a secure check on your behalf. It’s a win-win.
Yes. If you use locum physicians, per-diem nurses, or freelance billers, Melio tracks what you’ve paid each contractor across the year and stores their W-9 alongside it. This way you’re checking a list rather than reconstructing one from bank statements and email threads at the end of the year.
